What elements should be included in your workplace security policy?

What elements should be included in your workplace security policy?

Every business benefits from having a workplace security policy. No matter what your industry, or the size of your enterprise, a workplace security policy is an essential component in ensuring that your business is protected. But what exactly should a workplace security policy do and what elements might you want to consider for your own?

What is a workplace security policy?

It sets out in black and white the details of physical access control and digital security. It is an advantage to set this down in writing because all of those within the business can see what is expected of them and where problems could potentially arise. The point of the policy is to outline your security goals and to standardise guidelines and definitions right across your business. The result should be that you can minimise the security threats to the business and put clear steps in place for dealing with any problems that do arise.

How to create a workplace security policy

Although there are some common areas of concern for most organisations, the specifics of your own workplace security policy should depend on business need. Which areas of security are especially important to your business and where do your vulnerabilities lie? This is the starting point for developing a workplace security policy that will enable you to put protections in place to keep your business secure.

Common elements in a workplace security policy

These are a few of the factors that you might want to bear in mind when creating a workplace security policy:

  • Network security – how secure is your network, how is it maintained and how should it be accessed?
  • Virus protection – what measures are there in place to provide digital protection against viruses and malware and how should these be put into practice?
  • Passwords – the passwords used, and the way that they are used, can be crucial to digital security so clarity on this is important.
  • Managing accounts – what requirements are there when it comes to handling the security of any accounts?
  • Security training – if you’re going to have security training for staff, what form will this take and how are people expected to participate?
  • Privacy concerns – where do these impact on your data and systems and what protections are in place to ensure privacy for employees and customers?
  • Authentication – what extra layers of digital security are in place?
  • Disaster recovery – how will the business deal with a security breach?

Physical access control

Although much of the focus on security today is on digital security, for any business with a physical presence, physical access control is just as crucial. This may include CCTV to prevent burglaries and theft, for example, or restricting physical access to areas where sensitive data or equipment is stored. Guidelines on visitor access will also be important to help avoid unauthorised access by strangers.

A workplace security policy is an essential part of any business infrastructure. Contact us to find out more about how to optimise the security systems available to protect your business.

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